Poland is preparing to introduce the MOS II electronic platform for immigration procedures. This system, if implemented, will reshape how foreigners apply for residence permits, work permits, and permanent stay. While the reform aims to digitalize and speed up the process, it also raises new questions and challenges.
What Will Change?
Under MOS II, applications for residence cards and related annexes will need to be submitted exclusively online. Sending documents by post or delivering them personally to the Voivodeship office will no longer be accepted. Applicants will also need to:
Create a trusted profile (Profil Zaufany) to use electronic signatures, since unsigned applications will be considered invalid.
Upload documents and photographs in digital form, while still showing originals later during verification.
Appear in person at the office after submitting an application to provide fingerprints, show passports, and confirm the file.
Lawyers will no longer be able to file applications directly on behalf of their clients. Instead, every foreigner will need to handle the MOS II account themselves.
A Mixed System Ahead
Despite the push toward full digitalization, not everything will move online. Certain cases, like family reunification applications or requests to change work permits, are expected to remain on paper. This means foreigners and offices may face a complicated mix of electronic and paper-based procedures for the foreseeable future.
There are also concerns about how sensitive decisions, such as deportation orders, might be delivered electronically. Questions remain about what happens if a foreigner does not regularly check email or lacks access to the MOS II platform.
Why This Matters
The move to MOS II could bring more transparency and faster access to information. For example, QR-code based certificates may replace traditional passport stamps, and applicants will be able to track the status of their cases online.
At the same time, the exclusion of attorneys, the need to set up digital profiles in advance, and the existence of parallel paper systems could complicate the process. For many foreigners, this shift will mean extra preparation, learning new tools, and adapting to a less flexible system.
How to Prepare
Foreigners planning to stay in Poland should:
Set up a trusted profile (Profil Zaufany) as early as possible.
Get familiar with online government tools to avoid delays when MOS II becomes mandatory.
Keep both digital and paper versions of important documents ready for verification.
At Golco Accounting Office, we closely follow legal and procedural updates affecting foreigners in Poland. Our role is to help you navigate these changes, stay compliant, and ensure your residency or work applications are submitted correctly and on time.